In this video, I will walk you through how to use a wall time clock. These time clocks are available for individuals who maybe don’t have access to a computer, maybe their workday takes them from one place to another and they need the ability to clock in at many different places. There is a list of the time clocks on the OUHSC and Tulsa campuses. Those lists are available at TAL.OUHSC.edu under the ‘Resources’ tab. But basically, these are on the ground floor or highly trafficked areas of almost every building on campus. So, they look like this and what you will do is you will take your OUHSC One Card, that’s your photo ID, with the picture side up, you will swipe, and then the buttons for ‘In’ and ‘Out’ will come up, to clock in, you’ll hit ‘In’ and to clock out you’ll hit ‘Out’. It takes about three seconds, it’s very fast. Now, if you forget your OUHSC One Card and you still need to clock in, you’ll hit ‘Keypad’, and a key pad will pop up for you to key in your six digit HR employee ID number. Now, you’ll want to memorize that number because that number is also found on the HSC One Card that you left at home. But if you key in those six digits and hit ‘OK’, then you’ll have the same options as if you had swiped in: ‘In’ and ‘Out’.
Now, if you hit the ‘More’ button, what comes up is ‘In With’, ‘Transfer’ and ‘In Call Back’. ‘In With’ and ‘Transfer’ are for our standardized patients, or our patient actors. And ‘In Call Back’ is for individuals who are on call and once they get called in to work, they’re paid a different rate than if they had just come in on a normal day. If you are not a standardized patient and you’re not an on-call employee, then you do not need to use those buttons behind ‘More’. So ‘In’ and ‘Out’ is all you need. You’ll also see on the left hand side on the time clock, it will show your name, tell you to have a good day and it will also tell you other times that you clocked in and out using that wall clock. Now, there’s a couple of important things to talk about with the wall time clocks. The first is that it doesn’t matter which clock you use. If your day starts at the Cancer Center and ends at the Library, you can use the wall clocks in each building that you’re in to clock in and clock out. However, there is one rule about the time clocks, and we call that the ‘Leave the Dance with Who You Came With’. And what they means is that if you swipe in in the morning using a wall clock, you need to swipe out the next time using a wall clock. So, for most people, that means clocking out for lunch, so you would need to use a wall clock again. Now, if you used a web clock in the morning, you would need to clock out on a web clock for lunch. The two systems don’t talk to each other throughout the day, so it’s really important that you’re ‘In’ method equals your ‘Out’ method. So again, if you use a web clock in the morning, clock out for lunch on a web clock. You can come back after lunch and use a wall time clock and clock out at the end of the day using a wall time clock, that’s fine. But your methods have to match because otherwise, the systems don’t talk to each other and when you go to swipe in, it will think you need to swipe out. So just use the same method that you used to clock in, use the same method to clock out. It’s also important to note that your department may dictate that you, say use your computer every day. If you’re an employee who works at a computer all day every day, they might say that using the web clock is your only method. And that’s your supervisor’s right to say that, so make sure you talk with them about how they prefer that you clock in and clock out. That’s all there is on using the wall time clocks. Again, visit TAL.OUHSC.edu, go to the ‘Resources’ tab for a list of where these are available